The ask, propose a reimagined folder restructure for a group migrating to SharePoint Online (SPO) later this year. Pushing back a bit and flipping the ask, why not simply do away with folders? Especially considering Knowledge Agents, agents built in SharePoint, will soon be able to reason over metadata. Microsoft has actually encouraged flatter SharePoint … Continue reading SharePoint Online: Modern Architecture | The Case for “Folder-Less”
Power Automate
Power Platform: Canvas App + Cloud Flow | SPO List Config.
The ask, propose an alternative configuration option for a Power Platform solution. The maker created a Power Apps canvas app and a Power Automate cloud flow. When items are submitted, others are prompted via email, sent by the cloud flow, to open the canvas app and complete an action. Following best practice, the maker created … Continue reading Power Platform: Canvas App + Cloud Flow | SPO List Config.
Power Platform: SPO Data Sources + Error Emails
The ask, rethink error email recipients of a Power Platform solution. The original maker needs to transfer ongoing support to the help desk and presently, if there's an issue, the cloud flows are designed to email the maker directly. Fortunately, the solution's data source is a series of SharePoint Online (SPO) lists, so there's at … Continue reading Power Platform: SPO Data Sources + Error Emails
Power Automate: Cloud Flows | Terminate Unnecessary Runs
The ask, address a Power Automate cloud flow that needlessly continues to run even when there's no data to process. This particular flow is an Automated cloud flow, and it runs daily, emailing a dynamic list of people a digest report of SharePoint Online list items created the day prior. The flow is triggered, then … Continue reading Power Automate: Cloud Flows | Terminate Unnecessary Runs
Power Automate: Cloud Flow | Filter Datasets Better
The ask, improve a long running cloud flow's performance. It has a Get files (properties only) action querying 2,000 recent items which are filtered using a Condition block. Because the library already has 100K+ items, OData filters can be hit or miss, so the maker is iterating each returned item, causing the flow loop to … Continue reading Power Automate: Cloud Flow | Filter Datasets Better
Power Automate: Cloud Flow Gotchas | Infinite Loops
The ask, figure out why a maker's cloud flow is running more than expected. Their flow was only recently enabled for PROD, but they reported receiving an email (Figure 1) that their flow was "performing slow" shortly afterwards. Shortly after that, they received a second email (Figure 2) that their flow was "running too many … Continue reading Power Automate: Cloud Flow Gotchas | Infinite Loops
SharePoint Online: Column Indexes + Power Automate
The ask, figure out why a maker's Send an HTTP request to SharePoint flow action runs long without returning anything. The action just hangs even though it was running perfectly just a few days ago. Copying and testing the REST API directly in a browser, the maker reported a threshold error message: Figure 1 - … Continue reading SharePoint Online: Column Indexes + Power Automate
Power Automate: SharePoint Online | Check If Document Set Exists [ v3 ]
The ask, find another, another way to determine whether a document set exists or not. Still using the Deal ID value as the unique identifier, instead of adding the Get files (properties only) action [ option #2 ], use the Send an HTTP request to SharePoint action. This particular HTTP request action takes advantage of … Continue reading Power Automate: SharePoint Online | Check If Document Set Exists [ v3 ]
Power Automate: Do While Loop | Calculate Binary Of
The ask, convert a whole number to binary. The approach, use a do-while loop and the cloud flow to calculate the power of a number, calling it as a child flow. At some point, this flow may also be used as a child flow, so create it using the Respond to a Power App or … Continue reading Power Automate: Do While Loop | Calculate Binary Of
Power Automate: SharePoint Online | Check If Document Set Exists [ v2 ]
The ask, determine whether or not a document set exists before Power Automate tries to create one. Otherwise, the cloud flow will run long, appear stuck, and eventually fail. The flow could check for an existing document set by Name, but because SharePoint Online (SPO) isn't the source of truth system. this column value isn't … Continue reading Power Automate: SharePoint Online | Check If Document Set Exists [ v2 ]
Power Automate: Do While Loop | Calculate Power Of
The ask, create a Power Automate cloud flow to calculate exponentiation, a base value taken to the power of an exponent value. Ultimately, this flow will be one of many flows filling in where Microsoft hasn't yet provided an expression. For this ask, create a new cloud flow and choose "When Power Apps calls a … Continue reading Power Automate: Do While Loop | Calculate Power Of
Power Automate: SharePoint Online | Update Document Set Metadata
The ask, update the metadata of a document set using a Power Automate cloud flow. In this ask, the document sets are created when certain conditions are met in an external source system. Post-creation, that metadata is kept in sync, receiving updates as changes are made in the source system. So, creating the document set … Continue reading Power Automate: SharePoint Online | Update Document Set Metadata
Power Automate: SharePoint Online | Check If Document Set Exists
Document sets aren't new to SharePoint Online (SPO), but plenty of organizations are just discovering them as they're a great way to bundle related documents. And document sets allow organizations to group and manage these related files as a single entity, defining metadata for the entity instead of individual files. Figure 1 - SharePoint Online … Continue reading Power Automate: SharePoint Online | Check If Document Set Exists
Power Automate: Dynamically Compose HTML Emails
Power Automate can do so much more than send emails, but even so, there are plenty of processes still relying on emails. Some processes depend on emails to report workflow success or failure, others prompt for task approvals, and a few simply provide content queried from a dataset somewhere. Figure 1 - Power Automate cloud … Continue reading Power Automate: Dynamically Compose HTML Emails
Power Automate: SharePoint Online | Folders to Document Sets
Nested folders are abundant in many, many SharePoint Online (SPO) tenants. Largely because a lot of organizations aren't ready to adopt a flat content architecture. Fortunately, plenty of their root directories adhere to strict folder naming conventions, so several of those root folders can be recreated as document sets. One perk of document sets is … Continue reading Power Automate: SharePoint Online | Folders to Document Sets
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