The ask, correct a failing Power Automate cloud flow. For months, this flow ran daily, without issue, querying a growing SharePoint Online list, but now, the Get Items action is failing and throwing an error: "The query cannot be completed because the number of lookup columns it contains exceeds the lookup column threshold." Figure 1 … Continue reading Power Automate + SharePoint Online: Get Items | Lookup Column Threshold Error
SharePoint Online
SharePoint Online: Modern Architecture | The Case for “Folder-Less”
The ask, propose a reimagined folder restructure for a group migrating to SharePoint Online (SPO) later this year. Pushing back a bit and flipping the ask, why not simply do away with folders? Especially considering Knowledge Agents, agents built in SharePoint, will soon be able to reason over metadata. Microsoft has actually encouraged flatter SharePoint … Continue reading SharePoint Online: Modern Architecture | The Case for “Folder-Less”
Power Apps: Canvas Apps | Model-View-ViewModel (MVVM)
The ask this time, pitch Power Apps as a low-code consideration for a few pro-code initiatives stuck in the perpetual, project backlog. Although sentiments are changing, there are still pro-dev teams skeptical of the Power Platform. A common concern, driven by much of the community skepticism, is the idea that low-code is limiting and restrictive, … Continue reading Power Apps: Canvas Apps | Model-View-ViewModel (MVVM)
Power Platform: Canvas App + Cloud Flow | SPO List Config.
The ask, propose an alternative configuration option for a Power Platform solution. The maker created a Power Apps canvas app and a Power Automate cloud flow. When items are submitted, others are prompted via email, sent by the cloud flow, to open the canvas app and complete an action. Following best practice, the maker created … Continue reading Power Platform: Canvas App + Cloud Flow | SPO List Config.
Power Platform: SPO Data Sources + Error Emails
The ask, rethink error email recipients of a Power Platform solution. The original maker needs to transfer ongoing support to the help desk and presently, if there's an issue, the cloud flows are designed to email the maker directly. Fortunately, the solution's data source is a series of SharePoint Online (SPO) lists, so there's at … Continue reading Power Platform: SPO Data Sources + Error Emails
SharePoint Online: Appended Comments + Canvas Apps + Cloud Flows
The ask, get the appended comments of a SharePoint Online (SPO) list item. One of the makers is working on a Power Apps canvas app and their data source is an existing SPO list. In this list, the maker has a "Comments" column with the Append changes to existing text setting enabled. Per the project … Continue reading SharePoint Online: Appended Comments + Canvas Apps + Cloud Flows
SharePoint Online: Column Indexes + Power Automate
The ask, figure out why a maker's Send an HTTP request to SharePoint flow action runs long without returning anything. The action just hangs even though it was running perfectly just a few days ago. Copying and testing the REST API directly in a browser, the maker reported a threshold error message: Figure 1 - … Continue reading SharePoint Online: Column Indexes + Power Automate
Power Automate: SharePoint Online | Check If Document Set Exists [ v3 ]
The ask, find another, another way to determine whether a document set exists or not. Still using the Deal ID value as the unique identifier, instead of adding the Get files (properties only) action [ option #2 ], use the Send an HTTP request to SharePoint action. This particular HTTP request action takes advantage of … Continue reading Power Automate: SharePoint Online | Check If Document Set Exists [ v3 ]
Power Automate: SharePoint Online | Check If Document Set Exists [ v2 ]
The ask, determine whether or not a document set exists before Power Automate tries to create one. Otherwise, the cloud flow will run long, appear stuck, and eventually fail. The flow could check for an existing document set by Name, but because SharePoint Online (SPO) isn't the source of truth system. this column value isn't … Continue reading Power Automate: SharePoint Online | Check If Document Set Exists [ v2 ]
SharePoint Online: JSON Column Formatting | Link to Power Apps
The ask, create a dynamic link from a SharePoint Online (SPO) document library, navigating end-users to a Power Apps canvas app. This app expects "deal_id" as a parameter, Param(), which would be the id of the library item. Is it possible? Yes. Is it complicated? No. SPO libraries, which inherit from lists, are relatively easy … Continue reading SharePoint Online: JSON Column Formatting | Link to Power Apps
Microsoft 365 Copilot: Data Readiness | SharePoint Online
The ask, evaluate and audit the SharePoint Online (SPO) environment before the Microsoft 365 Copilot rollout, Microsoft's artificial intelligence (AI) assistant for the M365 apps. The top-most concern of the business leaders is whether or not their content is permissioned properly. Though, a security audit could easily help identify SPO sites with lax sharing and/ … Continue reading Microsoft 365 Copilot: Data Readiness | SharePoint Online
Power Automate: SharePoint Online | Check If Document Set Exists
Document sets aren't new to SharePoint Online (SPO), but plenty of organizations are just discovering them as they're a great way to bundle related documents. And document sets allow organizations to group and manage these related files as a single entity, defining metadata for the entity instead of individual files. Figure 1 - SharePoint Online … Continue reading Power Automate: SharePoint Online | Check If Document Set Exists
SharePoint Online: Understanding | Permission Levels
SharePoint Online (SPO) permissions are similar, but a bit different than permissions typically applied to the file share. Partly because SPO is designed to be self-servicing, meaning that it could be managed by end-users, the non-IT people. Historically, the IT group was responsible for configuring all permissions for all business content. Now, the site owner, … Continue reading SharePoint Online: Understanding | Permission Levels
SharePoint Online: Document Sets | Default Folders Only
Document sets are essentially metadata-enabled folders, ideal for standardizing and bundling documents in a predefined folder structure, allowing people to manage their related assets as a single entity. Imagine HR onboarding a bunch of new hires. On their first day, HR creates a record for each person, then shares the item with the respective new … Continue reading SharePoint Online: Document Sets | Default Folders Only
SharePoint: Understanding | Content Architecture
SharePoint is a complex (not quite complicated), document management solution. It's grown quite a bit over the years, so its architecture can be confusing to newer adoptees. However, understanding a few of the higher-level SharePoint concepts can help uncomplicate things for most people. For simplicity, imagine moving some local computer files to SharePoint. How could … Continue reading SharePoint: Understanding | Content Architecture
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