Document sets are essentially metadata-enabled folders, ideal for standardizing and bundling documents in a predefined folder structure, allowing people to manage their related assets as a single entity. Imagine HR onboarding a bunch of new hires. On their first day, HR creates a record for each person, then shares the item with the respective new … Continue reading SharePoint Online: Document Sets | Default Folders Only
SharePoint Architecture
SharePoint: Understanding | Content Architecture
SharePoint is a complex (not quite complicated), document management solution. It's grown quite a bit over the years, so its architecture can be confusing to newer adoptees. However, understanding a few of the higher-level SharePoint concepts can help uncomplicate things for most people. For simplicity, imagine moving some local computer files to SharePoint. How could … Continue reading SharePoint: Understanding | Content Architecture
SharePoint Online: Understanding | Document Sets
Likely an oversimplification, but document sets are essentially collections of files and folders bundled together with shared metadata. A holdover from earlier versions of SharePoint Server, document sets aren't enabled by default in SharePoint Online [SPO], but can be enabled as a feature at the site collection level: Figure 1 - SharePoint Online site collection … Continue reading SharePoint Online: Understanding | Document Sets
SharePoint: Modern Site Architecture (Hub v. Sub)
Microsoft is encouraging organizations to embrace Modern SharePoint. With this nudging, creating sub-sites is still supported, but largely frowned upon. Though Classic SharePoint welcomes sub-sites. Modern SharePoint, not so much. Instead, Microsoft now recommends creating all sites as their own site collection, then associating sites using hub linkage... To better conceptualize the hub idea, consider … Continue reading SharePoint: Modern Site Architecture (Hub v. Sub)
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