Microsoft 365 has a large offering of services. To script and interact with many of them, the Microsoft Graph API utilizes a central endpoint, with dozens of REST APIs, to work with files, calendars, mail, etc. Although not currently as robust as some of the legacy on-prem PowerShell modules, the Graph resources and their APIs … Continue reading Graph API: SPO Move/ Copy Targets
SPOLibrary
Power Automate: SharePoint ODATA Filters
Microsoft Lists is growing in popularity. As the solution is augmented using Power Automate, citizen developers should know that [SharePoint Online] is the backend of Lists. With this in mind, remember that List flows are built using SPO triggers and actions. As these lists grow in size, large datasets need to be queried and iterated … Continue reading Power Automate: SharePoint ODATA Filters
Power Automate: Copy Emails + Attachments to SPO
Closing out this story, the Power Automate flow built to copy Outlook emails to [SharePoint Online] should have copied the email attachments as well. Though not every email has attachments. Tweak the flow and check for attachments, then copy when necessary... Reviewing a previous flow run, examine an export of the tempObj variable. Take note … Continue reading Power Automate: Copy Emails + Attachments to SPO
Power Automate: Copy Emails to SPO
Once upon a time there was a very special user. This user was great at their job and worked with us for many years. Throughout the years, their job responsibilities required that they catalogue and archive legal records for the business. Unfortunately, soon enough, they were ready for new career opportunities. Now, they needed to … Continue reading Power Automate: Copy Emails to SPO
SharePoint: What If… Metadata?
Metadata is baked into SharePoint. Even so, many people use SharePoint just for document storage and never explore metadata. But without metadata, SharePoint isn't living up to its full potential. What is metadata? Why is metadata important? For simplicity, think of metadata as "document tagging"/ "document categorization". With the documents tagged, search gets leveled up. … Continue reading SharePoint: What If… Metadata?
Azure AD: SharePoint Online User Cache
[SharePoint Online] sites can use [Azure AD] security groups to manage user access and permissions. Noteworthy, these security groups can be applied directly to sites, lists, and/ or items. And every security group used on the SPO site is saved to the site member list. This member list roughly functions as a site cache and … Continue reading Azure AD: SharePoint Online User Cache
Power Automate: SPO Item Version Delta
[SharePoint Online] is a well known document management solution. Baked into this Microsoft solution is metadata and versioning. In simplest terms, metadata is document tagging. Versioning is an audit trail of document changes - including document properties... Figure 1 - Version history of a SPO list item. Working with SPO, Power Automate has an action … Continue reading Power Automate: SPO Item Version Delta
Graph API: Process SPO Folders w/ Special Characters
Microsoft Graph is a RESTful web API. With these APIs, I can access many of the Microsoft 365 resources. But for now, I need to query the contents of a folder with a special character in the name. Why is this an issue? Document management systems like [SharePoint Online] will often support special characters that … Continue reading Graph API: Process SPO Folders w/ Special Characters
SharePoint Online: File Metadata w/ Graph API
Microsoft's Graph API has endpoints for [SharePoint Online] lists and libraries. Worthy of note, document libraries are /drives when using the APIs. And although libraries are technically lists, the two resources will return different properties for the same SharePoint object. Additionally, some actions can only be performed using the /lists resources. An example of this, … Continue reading SharePoint Online: File Metadata w/ Graph API
SharePoint Online: Metadata Scopes
[SharePoint Online] has a number of features and functionalities. Among these, there is robust support for metadata. But why support metadata? Because metadata helps flatten files, index content, and improve search results. And with this robust support, metadata can be created at several different levels. One way to visualize these scopes... Local Regional National Global … Continue reading SharePoint Online: Metadata Scopes
Power Automate: SPOFile Share – Link Expiration
Someone asked me about anonymous sharing with expiring links. Although this could be configured at the tenant level, it isn't always set. As a workaround, how about a workflow to share a file, notify the recipient, then terminate the share? If you have a license for Power Automate, then you can create cloud Flows and … Continue reading Power Automate: SPOFile Share – Link Expiration
OneDrive for Business: Default Open Behavior of Office Files
[OneDrive for Business] is typically synced locally to a user's computer. However, Microsoft is embracing a browser-first model for many of their roll-outs. Because of this, everyone should get more comfortable working within the browser. But heavy Office users often aren't impressed with the Online versions. Instead of choosing to open their Excel, Word, and … Continue reading OneDrive for Business: Default Open Behavior of Office Files
Training: SharePoint – 5000 Item Limit Threshold
### What The 5,000 items list view threshold is a limit on the number of items displayed in a single SharePoint view. This is NOT a limit on how many total items a list or library can hold. ### Why This is a performance restriction. Larger database queries require more resources and more processing. This … Continue reading Training: SharePoint – 5000 Item Limit Threshold
Training Session: Graph API – OneDrive vs SharePoint
Microsoft has invested heavily into their Graph API which connects with the Office 365 services. The approach of old, CSOM, not so much as of late. But that makes sense considering the services are cloud-hosted. CSOM was perfect for solutions running on the application server, but [SharePoint Online] doesn't allow this. Going forward, the Graph … Continue reading Training Session: Graph API – OneDrive vs SharePoint
Power Apps: SPO Document Library Upload
Power Apps is a Microsoft offering to quickly build business apps using pre-built templates. The content of these business apps is housed in various data sources, but presented via data connectors. Data connectors are essential to these business apps... Noteworthy, the [SharePoint Online] connector is a common Power App connection. For many organizations, if they're … Continue reading Power Apps: SPO Document Library Upload
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